Copyright

This document is Copyright © 2005–2011 by its contributors as listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/3.0/), version 3.0 or later.

All trademarks within this guide belong to their legitimate owners.

Contributors

Barbara Duprey
Hal Parker
Simon Brydon

Feedback

Please direct any comments or suggestions about this document to: documentation@libreoffice.org

Acknowledgments

This appendix is based on Appendix A of the OpenOffice.org 3.3 Calc Guide. The contributors to that appendix are:

Richard Barnes Peter Kupfer Iain Roberts
Magnus Adielsson Sandeep Samuel Medikonda Jean Hollis Weber

Publication date and software version

Published 5 May 2011. Based on LibreOffice 3.3.

Note for Mac users

Some keystrokes and menu items are different on a Mac from those used in Windows and Linux. The table below gives some common substitutions for the instructions in this chapter. For a more detailed list, see the application Help.

Windows/Linux	Mac equivalent	Effect
Tools → Options menu selection	LibreOffice → Preferences	Access setup options
Right-click	Control+click	Open context menu
Ctrl (Control)	z (Command)	Used with other keys
F5	Shift+z+F5	Open the Navigator
F11	z+T	Open Styles & Formatting window

Contents

Note for Mac users 2

Introduction 4

Navigation and selection shortcuts 4

Function key shortcuts 5

Arrow key shortcuts 6

Cell formatting shortcuts 6

DataPilot shortcuts 7

You can use Calc without a pointing device such as a mouse or trackball, by using its built-in keyboard shortcuts.

LibreOffice has a general set of keyboard shortcuts, available in all components, and a component-specific set directly related to the work of that component.

For help with LibreOffice’s keyboard shortcuts or using LibreOffice with a keyboard only, search the Help supplied with LibreOffice (also available online at http://help.libreoffice.org) using the “shortcut” or “accessibility” keywords.

In addition to using the built-in keyboard shortcuts listed in this Appendix, you can define your own. See Chapter 14, Setting Up and Customizing Calc, for instructions.

Formatting and editing shortcuts are described in Chapter 2, Entering, Editing, and Formatting Data.

Shortcut Keys	Effect
Ctrl+Home	Moves the cursor to the first cell in the sheet (cell A1).
Ctrl+End	Moves the cursor to the last cell on the sheet that contains data.
Home	Moves the cursor to the first cell of the current row.
End	Moves the cursor to the last cell of the current row in a column containing data.
Ctrl+Left Arrow	Moves the cursor to the left edge of the current data range. If the column to the left of the cell that contains the cursor is empty, the cursor moves to the next column to the left that contains data.
Ctrl+Right Arrow	Moves the cursor to the right edge of the current data range. If the column to the right of the cell that contains the cursor is empty, the cursor moves to the next column to the right that contains data.
Ctrl+Up Arrow	Moves the cursor to the top edge of the current data range. If the row above the cell that contains the cursor is empty, the cursor moves up to the next row that contains data.
Ctrl+Down Arrow	Moves the cursor to the bottom edge of the current data range. If the row below the cell that contains the cursor is empty, the cursor moves down to the next row that contains data.
Ctrl+Shift+Arrow	Selects all cells containing data from the current cell to the end of the continuous range of data cells, in the direction of the arrow pressed. If used to select rows and columns together, a rectangular cell range is selected.
Ctrl+Page Up	Moves one sheet to the left. In the page preview it moves to the previous print page.
Ctrl+Page Down	Moves one sheet to the right. In the page preview it moves to the next print page.
Page Up	Moves the viewable rows up one screen.
Page Down	Moves the viewable rows down one screen.
Alt+Page Up	Moves the viewable columns one screen to the left.
Alt+Page Down	Moves the viewable columns one screen to the right.
Shift+Ctrl+Page Up	Adds the previous sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this combination only selects the previous sheet. Makes the previous sheet the current sheet.
Shift+Ctrl+Page Down	Adds the next sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this combination only selects the next sheet. Makes the next sheet the current sheet.
Ctrl+*	Selects the data range that contains the cursor. A range is a contiguous cell range that contains data and is bounded by empty rows and columns. The “*” key is the multiplication sign on the numeric key pad.
Ctrl+/	Selects the matrix formula range that contains the cursor. The “/” key is the division sign on the numeric key pad.
Enter — in a selected range	By default, moves the cursor down one cell in a selected range. To specify the direction that the cursor moves, choose Tools → Options → LibreOffice Calc → General.

Shortcut Keys

Effect

Ctrl+Home

Moves the cursor to the first cell in the sheet (cell A1).

Ctrl+End

Moves the cursor to the last cell on the sheet that contains data.

Home

Moves the cursor to the first cell of the current row.

End

Moves the cursor to the last cell of the current row in a column containing data.

Ctrl+Left Arrow

Moves the cursor to the left edge of the current data range. If the column to the left of the cell that contains the cursor is empty, the cursor moves to the next column to the left that contains data.

Ctrl+Right Arrow

Moves the cursor to the right edge of the current data range. If the column to the right of the cell that contains the cursor is empty, the cursor moves to the next column to the right that contains data.

Ctrl+Up Arrow

Moves the cursor to the top edge of the current data range. If the row above the cell that contains the cursor is empty, the cursor moves up to the next row that contains data.

Ctrl+Down Arrow

Moves the cursor to the bottom edge of the current data range. If the row below the cell that contains the cursor is empty, the cursor moves down to the next row that contains data.

Ctrl+Shift+Arrow

Selects all cells containing data from the current cell to the end of the continuous range of data cells, in the direction of the arrow pressed. If used to select rows and columns together, a rectangular cell range is selected.

Ctrl+Page Up

Moves one sheet to the left. In the page preview it moves to the previous print page.

Ctrl+Page Down

Moves one sheet to the right. In the page preview it moves to the next print page.

Page Up

Moves the viewable rows up one screen.

Page Down

Moves the viewable rows down one screen.

Alt+Page Up

Moves the viewable columns one screen to the left.

Alt+Page Down

Moves the viewable columns one screen to the right.

Shift+Ctrl+Page Up

Adds the previous sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this combination only selects the previous sheet. Makes the previous sheet the current sheet.

Shift+Ctrl+Page Down

Adds the next sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this combination only selects the next sheet. Makes the next sheet the current sheet.

Ctrl+*

Selects the data range that contains the cursor. A range is a contiguous cell range that contains data and is bounded by empty rows and columns. The “*” key is the multiplication sign on the numeric key pad.

Ctrl+/

Selects the matrix formula range that contains the cursor. The “/” key is the division sign on the numeric key pad.

Enter — in a selected range

By default, moves the cursor down one cell in a selected range. To specify the direction that the cursor moves, choose Tools → Options → LibreOffice Calc → General.

Shortcut Keys	Effect
F1	Displays the LibreOffice help browser. When the help browser is already open F1 jumps to the main help page.
Shift+F1	Displays context help.
Ctrl+F1	Displays the note that is attached to the current cell.
F2	Switches to Edit mode and places the cursor at the end of the contents of the current cell. If the cursor is in an input box in a dialog that has a minimize button, the dialog is hidden and the input box remains visible. Press F2 again to show the whole dialog.
Ctrl+F2	Opens the Function Wizard.
Shift+Ctrl+F2	Moves the cursor to the input line where you can enter a formula for the current cell.
Ctrl+F3	Opens the Define Names dialog.
F4	Shows or hides the Database Sources menu.
Shift+F4	Rearranges the relative or absolute references (for example, A1, $A$1, $A1, A$1) in the input field.
F5	Shows or hides the Navigator.
Shift+F5	Traces dependents.
Shift+Ctrl+F5	Moves the cursor to the Name box.
F7	Checks spelling in the current sheet.
Ctrl+F7	Opens the Thesaurus if the current cell contains text.
Shift+F7	Traces precedents.
F8	Turns additional selection mode on or off. In this mode, you can use the arrow keys to extend the selection. You can also click in another cell to extend the selection.
Ctrl+F8	Highlights cells containing numeric values (not text).
F9	Recalculates all of the formulas in the sheet.
Ctrl+F9	Updates the selected chart.
F11	Opens the Styles and Formatting window where you can apply a formatting style to the contents of the cell or to the current sheet.
Shift+F11	Creates a document template.
Shift+Ctrl+F11	Updates the templates.
F12	Groups the selected data range.
Ctrl+F12	Ungroups the selected data range.

Shortcut Keys

Effect

Displays the LibreOffice help browser. When the help browser is already open F1 jumps to the main help page.

Shift+F1

Displays context help.

Ctrl+F1

Displays the note that is attached to the current cell.

Switches to Edit mode and places the cursor at the end of the contents of the current cell. If the cursor is in an input box in a dialog that has a minimize button, the dialog is hidden and the input box remains visible. Press F2 again to show the whole dialog.

Ctrl+F2

Opens the Function Wizard.

Shift+Ctrl+F2

Moves the cursor to the input line where you can enter a formula for the current cell.

Ctrl+F3

Opens the Define Names dialog.

Shows or hides the Database Sources menu.

Shift+F4

Rearranges the relative or absolute references (for example, A1, $A$1, $A1, A$1) in the input field.

Shows or hides the Navigator.

Shift+F5

Traces dependents.

Shift+Ctrl+F5

Moves the cursor to the Name box.

Checks spelling in the current sheet.

Ctrl+F7

Opens the Thesaurus if the current cell contains text.

Shift+F7

Traces precedents.

Turns additional selection mode on or off. In this mode, you can use the arrow keys to extend the selection. You can also click in another cell to extend the selection.

Ctrl+F8

Highlights cells containing numeric values (not text).

Recalculates all of the formulas in the sheet.

Ctrl+F9

Updates the selected chart.

F11

Opens the Styles and Formatting window where you can apply a formatting style to the contents of the cell or to the current sheet.

Shift+F11

Creates a document template.

Shift+Ctrl+F11

Updates the templates.

F12

Groups the selected data range.

Ctrl+F12

Ungroups the selected data range.

Shortcut Keys	Effect
Alt+Down Arrow	Increases the height of current row.
Alt+Up Arrow	Decreases the height of current row.
Alt+Right Arrow	Increases the width of the current column.
Alt+Left Arrow	Decreases the width of the current column.
Alt+Shift+Arrow Key	Optimizes the column width or row height based on the current cell.

Shortcut Keys

Effect

Alt+Down Arrow

Increases the height of current row.

Alt+Up Arrow

Decreases the height of current row.

Alt+Right Arrow

Increases the width of the current column.

Alt+Left Arrow

Decreases the width of the current column.

Alt+Shift+Arrow Key

Optimizes the column width or row height based on the current cell.

Shortcut Keys	Effect
Ctrl+Shift+1	Two decimal places, thousands separator
Ctrl+Shift+2	Standard exponential format
Ctrl+Shift+3	Standard date format
Ctrl+Shift+4	Standard currency format
Ctrl+Shift+5	Standard percentage format (two decimal places)
Ctrl+Shift+6	Standard format

Shortcut Keys

Effect

Ctrl+Shift+1

Two decimal places, thousands separator

Ctrl+Shift+2

Standard exponential format

Ctrl+Shift+3

Standard date format

Ctrl+Shift+4

Standard currency format

Ctrl+Shift+5

Standard percentage format (two decimal places)

Ctrl+Shift+6

Standard format

Shortcut Keys	Effect
Tab	Changes the focus by moving forward through the areas and buttons of the dialog.
Shift+Tab	Changes the focus by moving backward through the areas and buttons of the dialog.
Up arrow	Moves the focus up one item in the current dialog area.
Down arrow	Moves the focus down one item in the current dialog area.
Left arrow	Moves the focus one item to the left in the current dialog area.
Right arrow	Moves the focus one item to the right in the current dialog area.
Home	Selects the first field in the current layout area.
End	Selects the last field in the current layout area.
Alt+R	Copies or moves the current field into the “Row” area.
Alt+C	Copies or moves the current field into the “Column” area.
Alt+D	Copies or moves the current field into the “Data” area.
Ctrl+Up Arrow	Moves the current field up one place.
Ctrl+Down Arrow	Moves the current field down one place.
Ctrl+Left Arrow	Moves the current field one place to the left.
Ctrl+Right Arrow	Moves the current field one place to the right.
Ctrl+Home	Moves the current field to the first place.
Ctrl+End	Move the current field to the last place.
Alt+O	Displays the options for the current field.
Delete	Removes the current field from the area.

Shortcut Keys

Effect

Tab

Changes the focus by moving forward through the areas and buttons of the dialog.

Shift+Tab

Changes the focus by moving backward through the areas and buttons of the dialog.

Up arrow

Moves the focus up one item in the current dialog area.

Down arrow

Moves the focus down one item in the current dialog area.

Left arrow

Moves the focus one item to the left in the current dialog area.

Right arrow

Moves the focus one item to the right in the current dialog area.

Home

Selects the first field in the current layout area.

End

Selects the last field in the current layout area.

Alt+R

Copies or moves the current field into the “Row” area.

Alt+C

Copies or moves the current field into the “Column” area.

Alt+D

Copies or moves the current field into the “Data” area.

Ctrl+Up Arrow

Moves the current field up one place.

Ctrl+Down Arrow

Moves the current field down one place.

Ctrl+Left Arrow

Moves the current field one place to the left.

Ctrl+Right Arrow

Moves the current field one place to the right.

Ctrl+Home

Moves the current field to the first place.

Ctrl+End

Move the current field to the last place.

Alt+O

Displays the options for the current field.

Delete

Removes the current field from the area.